Month: October 2011

Weddings on Canvas

Hiring a photographer or videographer to capture wedding memories is the norm, but have you ever considered a wedding painter? Rather than a camera, these artists use canvas to preserve the occasion, setting up their easels at the ceremony and reception.

Although it’s a pricey proposition, with the potential to run into several thousand dollars, some couples like the novelty of having an original work of art featuring their special day that they can treasure forever. And it’s just as much fun for the guests, who can watch as the event comes to life under the artist’s brush. Some couples even choose to have the painting reproduced on their thank you cards—an extra special touch.

Long after the phots and videos are stored away, your creating is sure to hang on display. It will become an heirloom that will last for generations.

Pierce Events offers complete event planning, production and management services for corporate, social and non-profit events. For more information and other helpful tips visit our website at www.pierceevents.net

TCV – Taking Care of Vendors

Many events we produce require long hours of set up and tear down in varying conditions. A 4 or 5 hour event often takes 8-12 hours if not more of on site preparations and production. Photographers, videographers, bands, dj’s, event planners, and the many other talented professionals that make your event happen spend countless hours on their feet in order to meet and exceed your expectations. 

I can’t tell you how many times we have been in extreme heat or cold for hours on end making sure all goes as planned. If you want the best out of your event team, remember to do what you can to make them comfortable for your event.

Some event pros specifically spell out in their contract what and when they are to have a break, what meal is to be provided and when and certain accommodations. We always try not to put specific restrictions on our clients, but there are days we pay the price.

Even if you are not contractually obligated to provide meals, basic needs such as food and drinks should be considered. Vendor meals do not have to be the $75 per plate meal you planned for your guests. Often a simple sandwich and bottle of water will do. Most venue/caterers will offer some sort of “vendor meal” option. Often vendor meals can be served in a separate area near your event space allowing your team to take a quick break.

A restroom needs to be available to your event staff. It sounds like common sense, but most people forget about the production crew and the hours they put in. Making your event team comfortable generates better results.

As an event planner, we handle most of the communication including small details like vendor meals. If you don’t have an event planner, let your team know in advance where and when their meals will be served. Also, find out exactly how many “assistants” each team member will have on-site. If you take care of conveying these details before your event, you eliminate a cause for stress the day of your event.

Pierce Events offers complete event planning, production and management services for corporate, social and non-profit events. For more information and other helpful tips visit our website at www.pierceevents.net