Month: April 2013

Prom Planning

It’s Prom season and we at Pierce Events have teamed up with students and staff to create wonderful events that take the worry out of what might occur. Our “Clean Beats” shows have grown very popular and as word gets out more and more people want to learn more.

While we can’t do every Prom, we can share some tips on how to make you Prom Party successful.

The biggest social event for most teens is the Prom. Proms have a mini-industry of its own with almost $1.8 billion spent on prom-related purchases.  

All too often Proms make national news for all the wrong reasons. Drinking, lewd dancing, fights and even DJ’s who play raunchy and offensive music often are part of the story. It’s gotten so bad at times that school have cancelled Prom all together. So here are some Prom Planning tips to avoid problems:

The venue is by far the first thing you want to take care of. All other things flow from the choice of venue. You cannot set the date, hire entertainment, hire security, or plan a budget until your venue is set.

A good rule of thumb is to start looking at your possible venue choices as early as possible and no later than at the end of January before your spring Prom. Early planners will usually get the dates they want, while Prom committees that start the planning process later usually have to juggle their schedule to accommodate the venue they want or stick to their date choice and settle for a venue of lesser caliber. Looking at venues even a year ahead of time is not inappropriate, especially in areas where there is competition for the best sites.

The décor choices you make have only one major limiting factor: finances. If your budget allows you to create a virtual movie studio, then by all means go for it. If your budget is more limited, then you must figure out what part of your budget you can spend on decorations and make sure you do not exceed this amount.

Food is usually tied to the venue, in that almost all hotels and banquet halls have either an in-house catering department or a preferred list of caterers. Your main decision about food will be whether to have a sit-down dinner, a buffet-style dinner, or just have appetizers readily available for students throughout the night.

Entertainment Is Very Important! The subject of entertainment is greatly misunderstood when it comes to budgetary planning. The mistake some groups make is to blow their budget on the venue, décor, and food, and not have enough left for quality entertainment. This is the biggest mistake that a Prom committee can make, as the choice of entertainment will determine the quality of the evening.

If your Prom DJ is great, people will say they had a great time. If the entertainment is bad, your guests will remember the event as a dud. I’ve seen plenty of Proms where the décor and food was not up to scratch but the attendees still considered it a success because of the quality of the entertainment. The trick is to find a DJ company that specializes in high-end events – such as your prom. Find someone who uderstands limitations and concerns. If offensive music is a concern make sure you put all expectations in writing and have the DJ agreee to the contract terms. Find an experienced DJ company that will provide you with the world-class prom entertainment that you require. Don’t settle for less when you deserve the best.

Some sort of a security team is always a good idea at your Prom. Schools often hire off-duty police officers and have them show up in uniform. Some ever administer breathalyser tests before entry. A good show of force will eliminate a lot of the problems before they even start, and for those problems that still occur, the officers are there to solve them

The major overriding concern of every planning decision you make will be whether you can afford to do it. After fundraising efforts by your class, the major source of revenue for Prom expenses is your ticket sales. When making decisions about cost, you need to decide whether or not the incremental increase in the price of the ticket is worth the expense.

For example, let’s say you have 500 people coming to your Prom. You have a choice of an okay DJ company for $750 for the night or an amazing DJ company for $1,500. Your incremental ticket price for the okay company is $750/500 = $1.50 per ticket, and for the amazing DJ company it would be $1,500/ 500 = $3.00 per ticket. Base your decision on whether the increase from one cost per ticket to the next is the best decision for your group.

We are always available to speak to you about your needs and concerns. Our “Clean Beats” program is designed for school events and Proms and we would love to talk to you about your event.



Pierce Events Receives 2013 Best of Pittsburgh Award

ImagePierce Events Receives 2013 Best of Pittsburgh Award

Pittsburgh Award Program Honors the Achievement

PITTSBURGH April 18, 2013 — Pierce Events has been selected for the 2013 Best of Pittsburgh Award in the Disc Jockeys category by the Pittsburgh Award Program.

Each year, the Pittsburgh Award Program identifies companies that we believe have achieved exceptional marketing success in their local community and business category. These are local companies that enhance the positive image of small business through service to their customers and our community. These exceptional companies help make the Pittsburgh area a great place to live, work and play.

Various sources of information were gathered and analyzed to choose the winners in each category. The 2013 Pittsburgh Award Program focuses on quality, not quantity. Winners are determined based on the information gathered both internally by the Pittsburgh Award Program and data provided by third parties.

About Pittsburgh Award Program

The Pittsburgh Award Program is an annual awards program honoring the achievements and accomplishments of local businesses throughout the Pittsburgh area. Recognition is given to those companies that have shown the ability to use their best practices and implemented programs to generate competitive advantages and long-term value.

The Pittsburgh Award Program was established to recognize the best of local businesses in our community. Our organization works exclusively with local business owners, trade groups, professional associations and other business advertising and marketing groups. Our mission is to recognize the small business community’s contributions to the U.S. economy.

SOURCE: Pittsburgh Award Program

Pittsburgh Award Program

TLC’s “Four Weddings” Casting in Pittsburgh

four-wedding-call-for-talentATTENTION PITTSBURGH BRIDES!!!!!

If you are planning a wedding you want everyone to see, well here’s your chance. If it’s the best weeding ever then you may even win a free honeymoon. (Oh, we can help you make it the winning wedding…. wink, wink)

TLC and Semi Sweet Productions is casting NOW for the TV production “Four Weddings” and they are searching for brides in Pittsburgh!

So what do you need to do to get in all this excitement????

First contact Pierce Events right away because we can only work with one bride and we want it to be you. Then gather your wedding date, contact info and a photo of you  and your fiance and click here to apply.

We wish all the “brides to be” the best of luck!

Spending Wisely – Planning Your Budget

Pierce Events Pittsburgh event Planning Budget

Event Planning Budget

It’s imperative that planners do the most with the least for clients.  In our planning process we represent our clients to vendors and always seek about he best values on their behalf. We never exceed a projected budget without prior approval and we must have a darn good case to present to even ask a client to amend an agreed upon budget.  In the rare event that we do seek an increased production budget a complete explanation as to why the cost overrun exists and the benefit of the additional cost is always explained to our clients.Last year some of our national events increased in production cost for several key reasons. Rising fuel costs can have a big impact on your budget. Everything from deliveries to generators to food costs go up as the price of fuel rises.

Trust is very important in the client/planner relationship. Our client know that we explore the most cost effective options for each production and clearly understand the goals of every event. Without spending wisely, our clients would not come back to us again and again. Creating a wonderful event can be accomplished while sticking to your budget.

Often times we start of with the “Cadillac Plan” and whittle it down to the “Chevy Plan”. That’s because client like to know what the event could be but needs and wants must be sorted in the budgeting process. This is true of corporate events, weddings and any other event.

Needs and Wants are not always easily identified. A want disguised as a need can reveal itself in later stages of the event planning process. You may think you need live entertainment, but space and acoustics could limit options and push that live band into the “want” column.

Often times we must eliminate unnecessary items once the event starts to come together. Often keeping a few items on the list that can be removed without a major impact on the production provides a nice buffer for your budget.

There is always more than way to get a job done. When it comes to event services, sometimes there are non-traditional options. We have used local talent, volunteers, community groups and schools to assist in everything from entertainment to marketing.

Staying within budget requires us to value good business dealings, be cognizant of the current economic climate and understand the needs of our clients.